Procurement & Fleet Specialist
Salary: £28,500
Contract: Permanent
Location: Lichfield. Hybrid - 1 day per week in the office
Holidays: 23 days annual leave + bank holidays + your birthday off
About the Role
We are looking for a proactive Procurement Specialist to provide high‑quality administrative, operational, and analytical support across procurement and fleet activities. This is a varied, hybrid role that blends procurement discipline, systems expertise, data analysis, and continuous improvement, with exposure to fleet operations.
The role plays a key part in ensuring data accuracy, compliance, supplier governance, financial control, and process efficiency. It will suit someone who enjoys working across systems, spotting inefficiencies, automating manual processes, and partnering closely with stakeholders across the business.
While prior procurement experience is essential, fleet‑specific knowledge can be developed with training and support.
Key Responsibilities
Procurement Support
- Maintain supplier records, contract registers, and compliance documentation
- Support tendering, quotations, and supplier due diligence activities
- Provide procurement support to projects across the business
- Analyse spend and supplier performance data to identify savings and improvement opportunities
- Create and manage purchase orders for centrally negotiated contracts
- Support procurement system administration (e.g. catalogues, supplier enablement, workflows)
Fleet Support
- Maintain accurate vehicle records, insurance, servicing, MOTs, and compliance schedules
- Provide guidance on driver policy and fleet compliance requirements
- Manage third‑party fleet and telematics provider relationships
Financial, Systems & Reporting
- Review, reconcile, and validate procurement and fleet invoices against contracts and purchase orders
- Identify discrepancies, overcharges, and process improvements
- Support supplier reconciliations and monthly expenditure tracking
- Produce KPI reports, dashboards, and management information
- Act as a first point of contact for procurement and fleet queries
Continuous Improvement & Ways of Working
- Identify opportunities to automate and digitalise processes
- Improve workflows, templates, and system usage to enhance efficiency
- Support system improvements across procurement and fleet tools
- Maintain intranet guidance and procedural documentation
- Provide cover for colleagues to ensure continuity of service
Skills, Experience & Qualifications
Essential
- Proven experience in procurement or a transactional purchasing role
- Strong IT and systems skills, particularly Microsoft Excel (intermediate to advanced)
- Excellent organisational, analytical, and data management skills
- Experience reviewing invoices, reconciling accounts, and managing supplier queries
- Confident communicator able to work with stakeholders at all levels
- Strong attention to detail with the ability to manage multiple priorities
Desirable
- Knowledge of procurement systems (e.g. Coupa, VPS, telematics platforms)
- CIPS qualification or working towards
- Experience with process improvement, automation, or digital transformation
- Exposure to project management or data analytics
To apply for the Procurement & Fleet Specialist position, please click on the apply now button and your CV will be sent directly to the responsible recruiter. We will respond to successful applicants within 7 days, however please feel free to get in touch if you would like any further information about your application.
At Gleeson Recruitment Group, we embrace inclusivity and welcome applicants of all backgrounds, experiences, and abilities. We are proud to be a disability confident employer.
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