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PA To Executive Team

  • Location

    Birmingham, West Midlands

  • Sector:

    Office Support

  • Job type:

    Permanent

  • Salary:

    £35000.00 - £40000.00 per annum

  • Contact:

    Jane Spearman

  • Contact email:

    janespearman@workwithglee.com

  • Job ref:

    BBBH23987_1623182495

  • Published:

    10 days ago

  • Consultant:

    Jane Spearman

As the Personal Assistant to the Executive Team, your role will be varied, challenging and enjoyable; providing the opportunity to take ownership and tailor the position to best suit both Senior EA and Executive Team with yourself, while working in an ever-changing organisation.

It is a corporate organisation, fast paced and professional environment that will suit an experienced Executive Assistant. You will be based within their HQ Birmingham offices on a full-time basis.

As the PA to the Executive Team & reporting into the Senior Executive Assistant, you will be responsible for the following duties:

  • Act as first point of contact for internal and external senior executives
  • Diary management, forward planning, email & communication management supporting CEO and Heads of Departments.
  • Screen emails and telephone calls
  • Provide Senior Leadership Team with clear, pertinent business information to assist in the on-going management and decision-making of the business
  • Arrange & participate in meetings and events, booking venues, equipment and refreshments
  • Organisation of travel itinerary and logistics
  • Meeting support, including planning and pack/report preparation
  • Producing / editing presentations using PowerPoint
  • Manage all expense claims and reconciliation
  • Create financial and statistical tool and reports using Microsoft Excel & Microsoft PowerPoint
  • Invoice and budget management

To be considered for this role, you will have the following credentials:

  • Proven track record as a PA/EA in a professional organisation, ideally with commercial background
  • Great interpersonal skills, well presented with a professional manner and the ability to deal with customers/suppliers/colleagues both via telephone and in person
  • Good timekeeper and flexible in approach to work and job requirements
  • Strong organisational skills, able to deal with an ever changing, fast paced environment, prioritising tasks, workload and conflicting demands
  • Excellent communication skills both written and verbal
  • Extensive experience of working with Microsoft packages
  • Attentive to detail with a high level of accuracy of work
  • Ability to plan own work, work on own initiative and meet deadlines
  • High level of confidentiality

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