Gleeson Recruitment Group are working with a dynamic company who are seeking a PA & Office Manager to support Managing Director and the wider teams based in Birmingham City Centre. You will need to be someone who can hit the ground running - and think on their feet.

This is a full-time, office based role between 8.30am - 5pm.

Responsibilities

Support to Directors, including management of Outlook and organisation of activities
Stakeholder and external client relationship management, acting as a trusted contact
Proactive diary management of Directors /Senior Leadership team
Preparing of meeting agendas, minutes and reports for the Board
Working with Commercial Director, with all HR Administration, to include new starter contracts, training plans, contract of employment updates, benefits administration and other HR Administration as required
Supporting on various projects in terms of preparatory work and following up on actions
Supporting the preparation of presentations for internal and external meetings
Organising and booking travel within budget
Managing documentation such as filing and reporting, keeping documents and logs up to date and maintained
General office management duties and handling any queries relating to the office; including managing visitors to the Management Team.

Experience Required

Proven experience as a Personal Assistant, you will already be supporting the Board/Leadership Team
Solid experience of proactive diary management
You will currently be managing stakeholder relationships both internally and externally, often being the main point of contact for the Management Team.

Key Skills

Strong IT literacy, MOS and CRM Systems
Attention to detail
You will be self-sufficient and confident in building relationships across the business and externally with company stakeholders
A flexible and professional approach, remaining calm under pressure
Super organised, it is important that you can manage your time effectively and manage others around you in a productive manner
Ability to stay calm under tight deadlines
Adaptive and inventive when the need arises
Excellent organisational skills and able to manage time effectively
Team player
Clean Full Driving License is essential

Ref: GleeTO

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