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PA & Office Manager

  • Location

    Birmingham

  • Sector:

  • Contract type:

    Permanent

  • Salary:

    £30000.00 - £35000.00 per annum

  • Contact:

    Jane Spearman

  • Contact email:

    janespearman@workwithglee.com

  • Job ref:

    32144_1673330821

  • Published:

    26 days ago

  • Consultant:

    Jane Spearman

Gleeson Recruitment Group are working with a dynamic company who are seeking a PA & Office Manager to support Managing Director and the wider teams based in Birmingham City Centre. You will need to be someone who can hit the ground running - and think on their feet.

This is a full-time, office based role between 8.30am - 5pm.

Responsibilities

  • Support to Directors, including management of Outlook and organisation of activities
  • Stakeholder and external client relationship management, acting as a trusted contact
  • Proactive diary management of Directors /Senior Leadership team
  • Preparing of meeting agendas, minutes and reports for the Board
  • Working with Commercial Director, with all HR Administration, to include new starter contracts, training plans, contract of employment updates, benefits administration and other HR Administration as required
  • Supporting on various projects in terms of preparatory work and following up on actions
  • Supporting the preparation of presentations for internal and external meetings
  • Organising and booking travel within budget
  • Managing documentation such as filing and reporting, keeping documents and logs up to date and maintained
  • General office management duties and handling any queries relating to the office; including managing visitors to the Management Team.

Experience Required

  • Proven experience as a Personal Assistant, you will already be supporting the Board/Leadership Team
  • Solid experience of proactive diary management
  • You will currently be managing stakeholder relationships both internally and externally, often being the main point of contact for the Management Team.

Key Skills

  • Strong IT literacy, MOS and CRM Systems
  • Attention to detail
  • You will be self-sufficient and confident in building relationships across the business and externally with company stakeholders
  • A flexible and professional approach, remaining calm under pressure
  • Super organised, it is important that you can manage your time effectively and manage others around you in a productive manner
  • Ability to stay calm under tight deadlines
  • Adaptive and inventive when the need arises
  • Excellent organisational skills and able to manage time effectively
  • Team player
  • Clean Full Driving License is essential

Ref: GleeTO

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