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Operations Administrator

  • Location

    Redditch, Worcestershire

  • Sector:

    Office Support

  • Job type:

    Permanent

  • Salary:

    £32000.00 - £35000.00 per annum

  • Contact:

    Jane Spearman

  • Contact email:

    janespearman@workwithglee.com

  • Job ref:

    30757_1663734627

  • Published:

    8 days ago

  • Consultant:

    Jane Spearman

We are looking for an Operations Administrator to join our client's investment team. This is a challenging and exciting opportunity to help this team as it looks to scale its business.

An excellent, collegiate, and effective operations team is crucial to enabling your new team. You will join an existing operations team to help ensure the investment processes, governance, and related obligations are executed seamlessly as they continue to grow the business, and increase the capacity and efficiency of their investment capability.

The role's primary focus is to provide administrative support for our investment processes.

Key responsibilities include:

  • Understanding the steps of the investment processes well and helping ensure the Ops and investment team adhere to them.
  • Drafting, reviewing, and distributing key communications for the team, Investment Committee, investors, and other key external stakeholders.
  • Undertaking and overseeing the recording of investments using various systems (including in accordance with relevant FCA regulation), such as investment, asset & valuation data, and investor information, and ensuring the movement of related funds runs smoothly.
  • Liaising with the investment leads and legal counsel throughout, using your knowledge of internal processes and risk tolerances to manage workload and prioritise requests as part of a team.
  • Administration of relevant client or regulatory reporting following completion of an investment, including VCT or EIS fund-related matters.
  • Liaising with core teams across the group and suppliers externally to keep things running smoothly and information flowing between us seamlessly at all times.

What you'll need to be successful:

  • An understanding of investments generally, although you don't need to have worked exactly in this part of the industry before - we welcome transferable skill sets and recognise that diverse working backgrounds make our client stronger overall.
  • Superb administration and organisation skills, and an excellent sense of how to prioritise and manage your own workload.
  • The ability to get your head around complex processes and stick to them.
  • Be as comfortable working with databases and numbers as with communicating well both verbally and in writing.
  • Proactivity. Being able to spot issues before they happen or volunteering to solve them when they do is vital.
  • Great attention to detail, and an ability to keep this up whether it's the first or twentieth time you're doing something.
  • A passion for putting the customer at the heart of what you do, whether that customer is internal or external.
  • A desire to be part of a tight and ambitious team with shared values, where you will both work with others of all slevel and be expected to own delivery of your own workload.
  • The courage to challenge the status quo.

And to really stand out from crowd:

  • Be freethinking and proactive in suggesting changes to ensure processes remain efficient, scalable and have minimal time wastage.
  • Be comfortable in working in a flexible, dynamic, fast-paced and entrepreneurial environment where priorities are regularly changing.
  • Have an interest in learning more about the client portfolio, the industry and applying this knowledge to the role as you learn more!

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