Gleeson Recruitment Group are working with a dynamic company who are seeking an Office Manager & Personal Assistant to support the CEO & Managing Director. Due to the nature of this organisation, you will be office based on a full-time basis between 8.30am - 5pm.

Responsibilities

• Support to Directors, including management of Outlook and organisation of activities
• Stakeholder and external client relationship management, acting as a trusted contact
• Proactive diary management of Directors /Senior Leadership team
• Preparing of meeting agendas, minutes and reports for the Board
• Supporting on various projects in terms of preparatory work and following up on actions
• Supporting the preparation of presentations for internal and external meetings
• Organising and booking travel within budget
• Managing documentation such as filing and reporting, keeping documents and logs up to date and maintained
• General office management duties, overseeing administration team and handling any queries relating to the office; including managing visitors to the Management Team.

Experience Required

• Proven experience as a Personal Assistant, you will already be supporting the Board/Leadership Team
• Solid experience of proactive diary management
• You will currently be managing stakeholder relationships both internally and externally, often being the main point of contact for the Management Team.

Key Skills

• Strong IT literacy, MOS and CRM Systems
• Attention to detail
• You will be self-sufficient and confident in building relationships across the business and externally with company stakeholders
• A flexible and professional approach, remaining calm under pressure
• Super organised, it is important that you can manage your time effectively and manage others around you in a productive manner
• Ability to stay calm under tight deadlines
• Adaptive and inventive when the need arises
• Excellent organisational skills and able to manage time effectively
• Team player
• Clean Full Driving License is essential

Ref: GleeTO

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