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HR Administrator

HR Administrator

  • Location

    Birmingham

  • Sector:

    Office Support

  • Contract type:

    Permanent

  • Salary:

    £20000.00 - £25000.00 per annum

  • Contact:

    Jane Spearman

  • Contact email:

    janespearman@workwithglee.com

  • Job ref:

    32422_1674137403

  • Published:

    14 days ago

  • Expiry date:

    2023-01-31

  • Consultant:

    ConsultantDrop

Have you recently graduated and seeking a long-term career within HR? Maybe you are a strong administrator and curious to have a change in career to support an inclusive HR department?

We have an outstanding opportunity for a HR administrator to support my client's HR team on the core administration responsibilities of their HR Department, ensuring an efficient and effective service. This role is a suitable entry-level role for HR, offering a flexible working policy (part office, and part home working)

Key Responsibilities

  • Ensure accurate production of all payroll activities, in line with payroll cut off dates
  • Accurately process information on the HR system for starters and leavers
  • First line for payroll queries working with Payroll team in Finance to support managers and staff with queries
  • Ensure HR system is updated with all staff changes, working monthly with HR Team to quality check data
  • Monitor the HR inbox and respond to queries, monitoring issues and escalating pattern
  • Supporting recruitment within the business by leading on all administration such as arranging interviews and preparing relevant paperwork
  • Taking a proactive approach in ensuring paperwork is returned promptly after interviews
  • Ensuring the online Recruitment system and relevant spreadsheets are updated in a timely and organised manner
  • Manage pre-employment checks through an online portal, monitoring daily to ensure completion in line with agreed time frames
  • Conduct proof of Right to Work in the UK checks
  • Organise and support in arranging inductions, ensuring all communication is sent to staff in a timely manner
  • Ensure all e-learning modules are sent to staff as per the agreed time frames, monitoring completion and follow up accordingly
  • Taking part in face-to-face inductions as needed
  • Work with the HR team to develop the use of systems and continuous improvement of the employee on-boarding
  • Support the HR Team in drafting paperwork including probation confirmation and resignation acceptance letters, among others, for review
  • Scanning and securing conditional paperwork
  • Monitoring emails, phone calls and day-to-day queries, escalating where appropriate. This includes responding to incoming reference requests for employees.
  • Note taking in formal meetings
  • Assisting with processing and management of benefits (such as cycle to work scheme)

What we are looking for!

  • Competent working knowledge of Microsoft Office 365, primarily the use of Word and Excel
  • Proactive and enthusiastic, with the ability to work on own initiative and unsupervised
  • Excellent communication and interpersonal skills when dealing with customers, colleagues, and other stakeholders
  • Accurate and excellent attention to detail
  • Excellent organisational and planning skills
  • Experience of working in a busy environment, with the ability to cope with a high level of activity and changing priorities
  • Must have absolute discretion when dealing with confidential matters

GleeTO

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