Executive Team PA

Executive Team PA

  • Location

    Birmingham, West Midlands

  • Sector:

    Office Support

  • Job type:


  • Salary:

    £26000.00 - £28000.00 per annum

  • Contact:

    Jane Spearman

  • Contact email:


  • Job ref:


  • Published:

    about 1 month ago

  • Expiry date:


  • Consultant:


Gleeson Recruitment Group are pleased to be working in partnership with West Midlands Growth Company, who are seeking an Executive Team PA to provide a high-level administrative support function to the Leadership Team.

The Role:

  • Daily diary management using MS Outlook so that the Directors' time is used as effectively as possible
  • Organisation of relevant internal team meetings on behalf of the Directors and external meetings, ensuring meeting attendance is noted and relevant papers circulated
  • Management of contacts and data using the bespoke CRM system as well as MS outlook
  • Production of presentations/reports/itineraries/letters/correspondence to a high level of accuracy
  • Booking of travel and accommodation following the respective funding guidelines
  • Liaising with the finance team for payment of expenses
  • To work closely with the members of the Leadership Team, dealing with confidential information in a sensitive and discreet manner
  • Raising of purchase orders
  • Coordinate management of the wider team including holiday requests, logging absence etc
  • To work closely with PAs across the business and deputise in their absence, taking calls and managing the diaries and other requirements
  • To provide cover for reception staff when required, displaying first class customer service skills
  • To ensure all duties across the team are efficiently and professionally handled
  • To always demonstrate flexibility and a professional approach
  • Able to identify and implement ways of continuously improving existing ways of working.

Key Skills & Competency Requirements

  • Minimum of 5 years+ secretarial/administration experience
  • Experience of working in a public/private sector environment
  • Professional, friendly, and flexible approach
  • Attentive to detail and highly accurate
  • Good oral and written communication skills
  • First class organisational and time management skills with the ability to multitask
  • Experience of providing a senior secretarial support service in a fast-paced environment
  • To understand the requirement for discretion and a political sensitivity when liaising with external stakeholders
  • First class MS Office skills, to include Powerpoint
  • Ability to use initiative and be pro-active
  • Ability to work as a part of a team
  • Ability to establish and maintain good working relationships with employees at all levels within the organisation
  • Discretion and trustworthiness: you will often be party of confidential information

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