EA to CEO

Do you want to be part of an exciting new venture & growth strategy?

GRG are working exclusively to support a South Birmingham client who are seeking a competent Executive Assistant to support their ambitious CEO, in a highly impressive hi-tech firm. Within a collaborative and rapidly-expanding business, this role will suit a forward-thinking, innovative & seasoned EA, who enjoys working amongst a fast-paced environment and is confident at adapting quickly to last minute changes whilst always providing meticulous attention to detail. In this newly-created position, you will be experienced in providing professional support including diary management, managing inbox, international travel arrangements and bookings, alongside some event and marketing coordination.

What your new role looks like …

• Complex diary management of busy, changeable diaries for the CEO, as well as additional adhoc support to CFO and CTO, Chair & Heads of Departments
• Gate-keeping and acting upon correspondence where appropriate
• Scheduling global travel and creating accompanying travel schedules
• Forward planning daily / weekly commitments therefore assisting with the management of complex workloads through effective diary management
• Coordinating board meetings, ensuring agenda packs are circulated, attendance of meetings (note taking), creation of action points and follow up
• Document preparations; from presentations to supporting in research projects
• Providing the CEO with comprehensive administrative support; drafting of letters, scripts, emails, reports, presentations and much more!
• Aptitude for numbers; able to interpret financial reporting information
• Providing assistance to the wider SLT, external stakeholders and visitors, ensuring that all visitors are welcomed to the new offices in a professional and courteous manner
• Flexible to support your CEO when overseas and be on hand to act on their behalf
• Being the main point of contact within the office; covering both both general office & facilities management as required

Experience and skills required

• Previous EA/PA experience at C-Suite level
• Competent to integrate within a fast evolving organisation, in a standalone role
• Strong IT skills (MS outlook, word, PowerPoint, expert in Excel)
• Excellent communicator
• Tact & discretion, for dealing with highly sensitive information
• Outstanding attention to detail, highly organised with a logical approach
• Ability to operate with little supervision and resolve problems efficiently and with confidence; able to preempt situations or issues
• Interest in research, marketing & PR
• Take initiative to get things done
• Proactive
• Ambition to develop this role to add value to the business
• Flexible and adaptable in your approach
• A true team player - support, provide and take help when necessary
• Confidence and ability to challenge and manage upwards
• Remain calm and reassure

Personal Assistant | PA | Executive Assistant | EA | Administrative Support | C-Suite level | Business Support | GleeTO

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